1.Background
In 2024, mandatory evacuations in Ukraine increased due to intensified shelling and air attacks in frontline areas, putting civilians at immediate risk. According to UN OCHA Protection Cluster partners, over 500,000 people still need transportation and access to basic services, while funding for local organizations supporting evacuations is decreasing. Team4UA addresses these gaps through a holistic response, supporting safe evacuation and relocation of civilians to safer regions. Through the EASE and ACCESS projects, coordinated under the TERA Consortium, civilians from high-risk areas are transported to secure locations and provided with essential services and inclusive temporary accommodation.
2.Position Overview
A successful Monitoring and EvaluationAssociate will have strong organizational skills, ensuring high-quality data cleaning,data collection, analysis, and reporting. He/she should be detail-oriented andcapable of following established M&E policies and procedures whilecontributing to continuous improvements in monitoring. The Monitoring andEvaluation Associate must be proactive, adaptable, and capable of working in afast-paced, multi-regional context. The Monitoring and Evaluation Associatewill provide support of the «Emergency Assistance and Support to Evacuations”(EASE) project monitoring and evaluation team. Under the Monitoring andEvaluation Manager supervision, the Monitoring and Evaluation Associate will beresponsible for supporting the effective implementation of monitoring,evaluation, accountability, and learning systems. The Associate will ensurethat program data is accurately collected, cleaned, and reported to supportlearning, accountability, and evidence-based decision-making.
3.Key Responsibilities
- Data Verification & Reconciliation: Cross-check data from scanned documents against Excel databases to ensure the accuracy of beneficiary information.
- Documentation of Adjustments: Maintain detailed logs and tracking files of all data corrections and updates performed.
- Partner Communication: Draft formal correspondence to partner organizations regarding required data corrections and follow up to ensure changes are implemented. Act as a point of contact for partners to resolve queries and clarify information related to beneficiary reporting.
- Deduplication & Data Integrity: Verify beneficiary records to ensure uniqueness, identifying and removing duplicate entries to maintain a clean database.
- CRM Management: Upload verified data into the CRM system and perform necessary manual adjustments or updates within the platform.
- Data Analysis & Reporting: Support the preparation/validation of periodic reports. Provide timely feedback to M&E and program teams based on findings.
- Field Monitoring & Assessments: Conduct field visits to assess project implementation and data accuracy (optional).
- Capacity Building & Learning: Join knowledge-sharing initiatives within the organization.
- Coordination & Compliance: Collaborate with program teams, partners, and stakeholders on M&E activities. Ensure adherence to ethical standards in data collection and reporting. Support audits, external evaluations, and other quality assurance initiatives.
- Perform any other related duties as assigned by the supervisor and organizational needs.
4. Deliverables
- Detailed logs and tracking files of all data corrections and updates performed
- Draft formal correspondence to partner organizations regarding required data corrections.
- Support the preparation/validation of periodic reports.
- Field visit reports with findings and recommendations (optional).
5. Qualifications and Experience
Edication
- Bachelor’s or Master’s degree in Social Sciences, Statistics, Economics, Development Studies, or a related field (students may apply).
Experience
- Understanding of both qualitative and quantitative M&E methods.
- Possess the ability to utilize lessons learned for the continuous improvement of program implementation.
Technical Skills
- Familiarity with the MS Office software (Word and PowerPoint) is required.
- Proficiency in Excel is required.
- Proficiency in M&E software/tools (e.g., Power BI, SPSS, KoboToolbox, etc.) is considered advantageous.
Languages
- Fluency in Ukrainian and working knowledge of English desired.
Competencies
- Analytical, communication and problem-solving skills.
- Ability to work independently and as part of a team, meet deadlines, and manage multiple priorities.
6. Supervision and Reporting
The Monitoring and Evaluation Associate will report to the Monitoring and Evaluation Manager and work in coordination with the Team4UA Monitoring and Evaluation team.
7. Duration and Duty Station
- Duration: 6 months (with possible extension)
- Duty Station: Kyiv (remote).
