Finance Budget and Internal Audit Officer 

1. Background

Team4UA is a Ukrainian non-governmental organization implementing humanitarian projects to support communities affected by the war in Ukraine. The organization works with donors, partners, local authorities, and civil society organizations to provide timely, accountable, and needs-based assistance.

To strengthen financial management, donor compliance, internal control, and audit readiness, Team4UA is looking for a Finance Budget and Internal Audit Officer. The position combines budgeting, expenditure monitoring, donor report verification, internal audit, risk analysis, and support to external audits.

2. Position Overview

The Finance Budget and Internal Audit Officer will contribute to the financial stability and accountability of the organization by preparing and maintaining budget tools, monitoring Budget vs. Actual expenditures, supporting project forecasting, reviewing financial data, and conducting internal audits.

The Officer will work closely with Finance, Operations, Programme, MEAL, Compliance teams, local partners, external auditors, and donors. The role requires strong attention to detail, analytical thinking, integrity, confidentiality, and the ability to identify financial, operational, and compliance risks in a timely manner.

3. Key Responsibilities

A. Budgeting & Forecasting

• Design, update, and maintain budget templates and other financial tools.
• Monitor Budget vs. Actual expenditures for donor reporting.
• Support project forecasting and timely identification of budget deviations.
• Review financial data to support accurate planning and decision-making.

B. Internal & External Audit

• Support preparation and coordination of external audits.
• Conduct scheduled and ad hoc internal financial, operational, and other audits.
• Verify the accuracy of transactions reflected in donor reports.
• Monitor compliance with internal financial policies, procedures, regulations, and donor requirements.
• Conduct checks of warehouse balances, goods, materials, and supporting documentation.
• Prepare audit reports with identified risks, findings, and recommendations.
• Monitor the implementation of corrective actions following audits and inspections.

C. Risk Analysis & Internal Controls

• Analyze financial, operational, and other organizational risks.
• Identify gaps in internal controls and recommend improvements.
• Escalate significant discrepancies, risks, or compliance issues to the line manager.
• Support the improvement of internal procedures and organizational processes.

D. Coordination & Compliance

• Work closely with Finance, Operations, Programme, MEAL, Compliance, partners, auditors, and donors.
• Request and review necessary documentation from internal departments and partners.
• Participate in coordination meetings related to budgeting, reporting, audit, and compliance.
• Ensure that issues beyond delegated authority are escalated to the direct supervisor.

4. Qualifications and Experience

• Degree in Finance, Accounting, Audit, Economics, Business Administration, or another relevant field.
• Minimum 2 years of relevant experience in finance, budgeting, audit, internal control, compliance, or donor reporting.
• Experience with donor-funded projects, NGOs, humanitarian organizations, or international organizations is an advantage.
• Understanding of budgeting, Budget vs. Actual tracking, financial documentation, and audit procedures.
• Knowledge of Ukrainian legislation related to finance, accounting, and organizational compliance.
• Strong analytical skills and attention to detail.
• Ability to work with financial data, identify discrepancies, and prepare clear reports.
• Good command of MS Excel and other MS Office tools.
• Ability to work independently, meet deadlines, and communicate effectively with different departments.
• Fluency in Ukrainian; working knowledge of English is an advantage.

5. Success Factors

A successful candidate will be detail-oriented, structured, and able to work with large volumes of financial and operational information. They will demonstrate integrity, confidentiality, analytical thinking, and the ability to identify risks before they become critical issues.

The candidate should be comfortable working across departments, asking clarifying questions, reviewing documentation critically, and providing practical recommendations for improving processes and internal controls.

6. Duration and Duty Station

Duration: till 30.04.2027
Duty station: Kyiv

Business trips may be required for audits, monitoring visits, coordination meetings, or project-related activities.

7. Diversity, Equity, and Inclusion

Team4UA values diverse backgrounds and perspectives and promotes a respectful, inclusive, and safe working environment where all employees have equal opportunities for professional development.

8. Equal Employment Opportunity

Team4UA is an equal opportunity employer and does not tolerate discrimination on any legally protected grounds.

9. Protection and Ethics

Team4UA adheres to safeguarding principles and does not tolerate abuse, harassment, fraud, or misconduct. All staff must comply with Ukrainian legislation, the Code of Conduct, anti-fraud policies, internal procedures, and complete all required safeguarding and ethics trainings.